Analyst - Advisory Services/Legal
Situs is a pioneer in the CMBS industry, providing outsourced commercial real estate collateral evaluation, due diligence and underwriting services. Through our in-depth understanding of loan origination, credit risk analysis, and the securitization process, we have become the preeminent advisor for the commercial real estate finance industry; providing clients’ the ability to strategically leverage a diverse platform of real estate and capital markets professionals.
Our professional team can be deployed as a variable staffing strategy to manage a specific transaction or other project requirements. We have specialized practice teams for most property types, and have transactional experience across North America and Europe.
Inventory and organize lease documents received.
Set up all commercial lease projects in K2.
Maintain abstractor availability spreadsheet.
Assist in allocation of jobs to team members based on job size, complexity, due date, scheduling conflicts and client preferences.
Draft assignment emails to abstractors for approval by Director.
Maintain a missing documents list during project and relay to client.
Maintain a Job Tracker spreadsheet for each abstract project.
Consolidate final product to client, including spreadsheets, additional schedules and issues lists.
Prioritize overlapping work assignments.
Organize leases for printing and abstractor pickup.
Assist in the tracking and collection of contractor invoices and availability.
Keep track of project start dates and vital deadlines.
Liaison between contractor and IT with RDS or login issues
Support underwriting team in analyzing, downloading and organizing client project data
Maintain project pipeline and responsible to senior management for all status updates, reports and ad-hoc analyses
Compile information and prepares Insurance Request Reviews for insurance consultant
Prepare rent roll and Estoppel reconciliation templates for uploading to the underwriting system
Process Tenants-In-Common Interest (TIC) transactions
Run Nexis/Lexis to verify information of record and detect any negative issues
Perform data entry for specific sections of the due diligence deliverables, such as checklist and borrower information
Prepare Committee, Securitization and Servicing files when transaction is approved and ships final deliverable of documents and reports for presentation to Committee, Banker and/or Servicer
Recommend and establishes processes and procedures that improve operational efficiency
Skills & Experience
Minimum 1-3 years administrative experience
Past experience in process improvement and/or project administration
Excellent written and verbal communication skills
Advanced problem solving, organizational and analytical skills
Proficient in MS Office Suite including Outlook, Excel, Power Point and Word
Preferably have a legal background, experience working in law firm
· Bachelor’s degree
· Preferred fields of study include Accounting, Finance, Real Estate, Business, Legal
Since 1985, Situs has been the premier, global provider of end-to-end commercial real estate and loan advisory services and integrated solutions, offering customized services to leading financial institutions, investors, owners, and developers. We offer a wide array of services, including enterprise and process improvement, capital markets and commercial real estate advisory, primary and special servicing, and creative staffing solutions.
Situs has been selected as Advisor of the Year at the Real Estate Finance and Investment Financing Awards 2015 and 2016.
We are an equal opportunity employer (m/f/d/v).
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